Constitution

Aims

  • Bringing members of the community together to help raise awareness of the current humanitarian crisis through organising and delivering fundraising events.
  • To raise awareness for the need of donations of clothes and equipment
  • Collecting donations and sorting them to be sent to the camps and to other people in need
  • Develop, organise, manage and participate in providing practical help to the Refugees in camps by organising liaising with camps and other organisations to provide the best service
  • To provide support for other destitute people anywhere.
  • Ensure the coordination of transports to the Camps and people in need.

Authority

In order to achieve its aims, ‘Hull help for refugees’ may:

  • Raise money
  • Open bank accounts
  • Take out insurance
  • Obtain and pay for goods and services necessary to run the group
  • Hire, rent or lease premises to run the group’s activities and manage its business
  • Organise activities and events
  • Work with similar groups and exchange information and advice with them
  • Do anything that is lawful which will help it to fulfil its aims

Members

Open to anybody who shares in the Aims and Objectives of the Group.

Management

a. A Management Committee elected annually at the Annual General Meeting shall manage the group.
b. The committee shall consist of 5 Members each of whom have the same voting powers
c. The committee at their meetings shall elect one member as the Chair and Secretary for the day and for record purposes only.
d. The committee shall meet at least four times a year.
e. Decisions will be made by a majority of Committee Members present and voting.
f. No member of the management committee, or anyone connected to them, shall receive any payment (other than reimbursement of out of pocket expenses).

Finances

The funds of ‘Hull help for refugees’ will be paid into an account in the name of ‘Hull help for refugees’ operated by the Management Committee. All cheques and transactions must be signed by at least two members of the Management Committee and must be approved by the Management Committee.

Annual General Meeting (AGM)

a. An Annual General Meeting shall be help within fifteen months of the date of adoption of this constitution and each year thereafter.
b. Notices of the AGM shall be published three weeks beforehand and a report on the group’s financial position for the previous year will be made available at the same time.
c. A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.
d. One third of members being present shall enable a General Meeting to take place.
e. Proposals to change the constitution must be given in writing to the secretary at least 28 days before a general meeting ad approved by a two third majority of those present and voting
f. The funds of the group including all donations, contributions and requests, shall be paid into an account operated by the management committee in the name of ‘Hull help for refugees’. All cheques drawn on the account must be signed by at least three members of the management committee.
g. The funds belonging to the group shall be applied only to further the objectives of the group
h. A current record of all income, funding and expenditure will be kept.

Winding up

a. ‘Hull help for refugees’ can be wound up at a Special General Meeting called for that purpose
b. The proposal to wind up ‘Hull help for refugees’ must be advertised 14 days before the meeting
c. The decision to wind up will require the approval of two thirds of member present and voting at the meeting
d. Surplus funds of ‘Hull help for refugees’ if it is dissolved, will be returned to the donor where possible. If this is not possible any funds left over will be donated to an organisation with similar aims following approval by two thirds of members present and voting at the meeting.